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Plats

All document filings at the County Clerk’s office that pertain to Real Estate must include a Property Identification Number (PIDN) and a Group number for the relevant properties.

Condominium Plats

Condo Plats (Floor Plans) require:

  • The layout, location, unit numbers, and dimensions of the units
  • The name of the property or that it has no name
  • Certification from a registered architect or professional engineer that the plans fully and accurately depict the layout, location, unit numbers, and dimensions of the units as-built

If the plans do not include a verified statement by such architect or engineer that such plans fully and accurately depict the layout, location, unit numbers, and dimensions of the units as-built, there shall be recorded prior to the first conveyance of any unit an amendment to the declaration to which shall be attached a verified statement of a registered architect or professional engineer so certifying as to the plans theretofore filed or being filed simultaneously with such amendment.

Condominium plats (floor plans) are not required to go through the planning commission.

However additional expense fee may be charged as similar to the plats if the planning commission requires consistency for the Preparation of a blue line.

Plats (with Planning Commission)

The County Clerk shall record plats after approval by the planning commission, (KRS 100.283).

The document must have the following:

  • The plat must have the approval of the planning commission and the commission’s certificate signed and dated
  • The plat requires the surveyor’s certification, signed and dated, and his seal
  • A plat must be 18 X 24 inches, on Mylar, for the clerk. A paper copy must be presented to the P.V.A. office.
  • The statutes do not give additional specific requirements for plats, however, the fact that a survey or plat describes the land, it is presumed that the survey or plat must have:
    • The owner’s signed certification; signature must be notarized. Required in Campbell County

Plats Without Planning Commissions

A deed and a plat are two legal instruments that relate to each other. Therefore, it can be argued that many of the requirements for a deed are also requirements for a plat.

The statutes provide the requirements of the following documents for a plat:

  • A plat must be 18 X 24 inches, on Mylar, for the clerk. A paper copy must be presented to the P.V.A. office.
  • The plat requires the surveyor’s certification, signed and dated, and his/her seal.
  • The statutes do not give additional specific requirements for plats, however, the fact that a survey or plat describes the land, it is presumed that the survey or plat must have:

The owner’s signed certification; signature must be notarized

Source of title

The purpose of a plat or survey is to provide a map of the property. Part of the definition includes:

  • Determination or establishment of the facts of size, shape, topography, and acreage;
  • Subdivision, division and consolidation of lands;
  • Preparation of physical written description for use in legal instruments of conveyance or real property and property rights;
    Preparation of subdivision record plats
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