Fixture & Other UCC Filings

All document filings at the County Clerk’s office that pertain to Real Estate must include a Property Identification Number (PIDN) and a Group number for the relevant properties.

As of July 1, 2001, all new UCC filings will be filed with the Kentucky Secretary of State’s Office, with the exception of the following:

Title Liens
Fixture Filings
Timber (to be cut)
Minerals to be extracted
Any questions concerning new UCC filings (other than exceptions) should be directed to the Secretary of State’s Office at 502-573-0265 or visit their website at http://sos.ky.gov/.

Any fixture filing, or filing on timber to be cut, or minerals to be extracted would be designated to be filed in the real property records and must contain a reasonable description of the real estate.

New legislation eliminates the requirement for signatures of either the debtor(s) or secured party(s) on any UCC document or Title Lien Statement filed.

Fixture & Other UCC Filing Amendment
Filing Requirements

File number of the initial financing statement
Name of the debtor
Name of the secured party
Provide a description of the real property (if collateral is added)
Filing Fees

Fixture & Other UCC Filing Assignments
An initial financing statement may reflect an assignment of all of the secured party’s power to authorize an amendment to the financing statement by providing the name and mailing address of the assignee as the name and address of the secured party.

A secured party of record may assign all or part of its power to authorize an amendment to a financing statement by filing in the filing office an amendment of the financing statement which:

Identifies, the file number or the original filing
Provides the name of the assignor
Provides the name and mailing address of the assignee
Filing Fees

Fixture & Other UCC Filing Continuation
A continuation statement may be filed only within six (6) months before the expiration of the 5-year period. The continuation statement lasts for up to five years from the original file date. The continuation will lapse unless another continuation is filed. The original file date is always the key date as it relates to a lapsed filing or as it relates to the six month period before a continuation can be filed.

Filing Requirements:

File number of the initial financing statement
Name of the debtor
Name of the secured party
Provide a description of the real property
Filing Fees

Fixture & Other UCC Filing Correction
A person may file in the filing office a correction statement with respect to a record indexed there under the person’s name if the person believes that the record is inaccurate or was wrongfully filed.
A correction statement must:
Identify the record to which it relates by the file number assigned to the initial financing statement to which the record relates;
Indicate that it is a correction statement; and
Provides the basis for the person’s belief that the record is inaccurate and indicate the manner in which the person believes the record should be amended to cure any inaccuracy or provide the basis for the person’s belief that the record was wrongfully filed
The filing correction statement does not affect the effectiveness of an initial financing statement or other filed record
Filing Fees

Fixture & Other UCC Filing Rejection Procedure
The only UCC’s County Clerks should process are Fixture Filings, As-Extracted Mineral or Timber to be Cut. These documents are to be filed in the Real Estate Records of the County Clerk’s office, only accepted records that meet the above requirements. Any other UCC must be filed with the Secretary of State.

Verify that your reason for returning the document meets the requirement of KRS 355.9-516. If the reason is not included do not send the document back, just record it.
If the requirements of KRS 355.9-516 are met make a clerk’s note on the filing as to the date and time the document would have been filed if it met recording requirements
Fill out the “Correction Form” checking the appropriate box
Fill in the “Date Received”
Sign and Date the form
Fixture & Other UCC Filing Requirements
Filing Requirements:

The debtor’s name and mailing address
The secure party’s name and mailing address
The property owner’s name if other than the debtor (the county clerk’s office should presume the debtor is the property owner unless the document indicates otherwise.
Provide a description of the real property to which the collateral is related
Filing Fees

Filing Requirements:

File number of the initial financing statement
Name of the debtor
Name of the secured party
Provide a description of the real property
Indicate the termination or partial termination of the filing
Filing Fees

Full termination is paid with the original filing

Partial termination – Filing Fee $5.00

Fixture & Other UCC Filing Fees
A UCC filing must have the name and address of the debtor and must identify the debtor as an individual or organization. A UCC filing must also have the name and address of the Secured Party (Lender).

Filing Fees